Direct Online Certification Submission (DOCS)

The Direct Online Certification Submission (DOCS) service is a secure, fast, and reliable online document delivery system that allows medical schools and postgraduate training programs to submit certain primary-source licensing documents to the Board. DOCS will accept verification forms, official transcripts, certified diplomas, letters of explanation, and more.

Who can use DOCS?

DOCS is only for use by medical and educational institutions, such as postgraduate training programs and medical schools. An institution may have multiple users and may add or remove users at any time.

Notarization or an institutional seal is not required for verification forms submitted through DOCS. Digital signatures (i.e. DocuSign) may be provided in lieu of original signatures when submitted through DOCS.

Authorized users may perform a comprehensive search of individuals with an open license application and upload documents to the relevant file.

How do I get started?

To request access, submit a DOCS Portal Registration Form. Please allow at least five (5) business days for processing.

A school dean, postgraduate training program director, or Graduate Medical Education director must sign the DOCS registration form. Board staff will confirm signature authority through the institution’s website, Accreditation Council for Graduate Medical Education’s (ACGME) website, or may request a signed and dated letter provided by the institution. Please note, an institution-assigned email address must be provided to complete the registration; personal email addresses are not acceptable.

Upon approval, an automated email will be sent to the authorized user to confirm their account and establish a login ID and password (this email expires after 24 hours). Please note, email confirmation may sometimes be located in the junk/spam folders, depending on your institution’s security guidelines.

Please submit completed registration forms or questions about DOCS to docs@mbc.ca.gov.