Direct Online Certification Submission (DOCS)
The Direct Online Certification Submission (DOCS) service is a secure, fast, and reliable online document delivery system that allows medical schools and postgraduate training programs to submit certain primary-source licensing documents to the Board. DOCS will accept verification forms, official transcripts, letters of explanation, and more.
Who can use DOCS?
DOCS is only for use by medical and educational institutions, such as postgraduate training programs and medical schools. An institution may have multiple users and may add or remove users at any time.
Notarization or an institutional seal is not required for verification forms submitted through DOCS. Electronic signatures may be provided in lieu of original signatures when submitted through DOCS. The Board will accept electronic signatures from the third-party services listed on the Third-Party Services webpage.
Authorized users may perform a comprehensive search of individuals with an open license application and upload documents to the relevant file.
How do I get started?
To request access, submit a DOCS Portal Registration Form. Please allow at least five (5) business days for processing.
A school dean, postgraduate training program director, or Graduate Medical Education director must sign the DOCS registration form. Board staff will confirm signature authority through the institution’s website, Accreditation Council for Graduate Medical Education’s (ACGME) website, or may request a signed and dated letter provided by the institution. Please note, an institution-assigned email address must be provided to complete the registration; personal email addresses are not acceptable.
Upon approval, an automated email will be sent to the authorized user to confirm their account and establish a login ID and password (this email expires after 24 hours). Please note, email confirmation may sometimes be located in the junk/spam folders, depending on your institution’s security guidelines.
Please submit completed registration forms or questions about DOCS to email@example.com.
Certain Licensing Documents Must be Submitted Online Starting January 1, 2024
Effective January 1, 2024, the Board will only accept the following documents through DOCS for an open application, or through any of the other Board-accepted third party services identified on the Board’s website.
- Certificate of Medical Education (Form MED)
- Official Transcript
- Official English Translation of Transcript
- Postgraduate Training License Enrollment Form (Form EF)
- Certificate of Completion of ACGME/RCPSC/CFPC Postgraduate Training (Form PTA-B)
- Certificate of Completion of CODA Postgraduate Training (Form CODA1-CODA2)
- Current Postgraduate Training Verification (Form CTV)
- Explanation to Application Question (Form EXP)
The Board will not accept these documents if submitted by mail, which will delay the processing of the license application. The DOCS registration form is available on the Board’s website. DOCS registration forms and questions about registering may be emailed to firstname.lastname@example.org.