Polysomnographic Trainee, Technician, or Technologist Application for Registration

The Registered Polysomnographic Program registers individuals as Polysomnographic trainees, technicians or technologists.

Registered Polysomnographic Trainee: The registration is required for individuals under the direct supervision of a supervising physician and surgeon, polysomnographic technologist or other licensed health care professional who may provide basic supportive services as part of their educational program, including but not limited to gathering and verifying patient information, testing preparation and monitoring, documenting routine observations, data acquisition and scoring, and assisting with appropriate interventions for patient safety in California.

Registered Polysomnographic Technician: The registration is required for individuals who may perform the services of a polysomnographic trainee under general supervision and may implement appropriate interventions necessary for patient safety in California.

Registered Polysomnographic Technologist: The registration is required for individuals who are responsible for the treatment, management, diagnostic testing, control, education, and care of patients with sleep and wake disorders in California.

California Business and Professions Code section 30 requires mandatory disclosure of a Social Security Number (SSN), Individual Taxpayer Identification Number (ITIN), or Federal Employer Identification Number (FEIN). The number is used for tax enforcement purposes, for purposes of compliance with any judgment order for family support in accordance with Section 17520 of the Family Code, or for verification of licensure or examination status by a licensing examination entity which uses a national examination and where licensure is reciprocal with the requesting state.

NOTE: An FEIN may only be used for a business license type, not for an individual license type.

Section 31 of the Business and Professions Code allows the State Board of Equalization and the Franchise Tax Board to share taxpayer information with the Board. If a state tax obligation is not paid, an application for licensure may be denied and a license issued by the Board may be suspended ( Business and Professions Code section 494.5).

Reporting a number on your application that is not your SSN, ITIN, or FEIN may be grounds for denial.

Additionally, in order to apply for licensure or check the status of your application online, an SSN or ITIN is required to register with the BreEZe online application system. If you do not have an SSN or ITIN, you will be required to complete your application by mail.

General Questions About Registration

  • What are the qualifications for registration as a Polysomnographic Trainee?
    1. You must have either:
      1. A High school diploma or GED plus 6 months of supervised direct polysomnographic patient care experience; or
      2. Be currently enrolled in an approved polysomnographic education program.
    2. You must possess at the time of application a current certificate in Basic Life Support issued by the American Heart Association or the American Safety and Health Institute.
  • What are the qualifications for registration as a Polysomnographic Technician?
    1. You must have successfully completed an approved polysomnographic education program. You must submit a copy of your transcript and certificate of completion;
    2. You must possess a minimum of 6 months of experience as a Registered Polysomnographic Trainee; and
    3. You must possess at the time of application a current certificate in Basic Life Support issued by the American Heart Association or the American Safety and Health Institute.
  • What are the qualifications for registration as a Polysomnographic Technologist?
    1. You must have valid, current credentials as a Polysomnographic Technologist issued by the Board of Registered Polysomnographic Technologists (BRPT). The certificate is issued by BRPT once you have taken and passed the Registered Polysomnographic Technologist Exam (RPSGT); and
    2. You must have graduated from a polysomnographic educational program approved by the Board. You must submit a copy of your transcript and certificate of completion.
    3. You must possess at the time of application a current certificate in Basic Life Support issued by the American Heart Association or the American Safety and Health Institute.
  • What is an approved polysomnography education program?
    An approved polysomnographic education program means:
    1. A polysomnographic education program accredited either by the Commission on Accreditation of Allied Health Education Programs (“CAAHEP”) or by the Commission on Accreditation for Respiratory Care;
    2. A sleep technologist program accredited by the American Academy of Sleep Medicine; or
    3. A sleep technologist program approved by the Board of Registered Polysomnographic Technologists.
  • What certification exam is approved for registration as a Technologist?
    The Registered Polysomnographic Technologist Certification Exam (RPSGT) offered by the Board of Registered Polysomnographic Technologists is the only exam approved by the Board for purposes of qualifying a polysomnographic technologist for registration.
  • What are the costs related to registration?
    There are two fees involved in the registration process:
    1. The Application Fee is $100. This fee must be paid before the review of your application can begin.
    2. The Registration Fee is $100. The Registration Fee must be paid before a registration can be issued.

    If applying by mail, you may elect to pay the Registration Fee once your application has been approved.

    If applying online, you must pay BOTH the Application and Registration Fee at the time of submission.

  • What do I receive from the Board as proof of registration?
    You will receive both a wall certificate and a wallet registration card from the Board approximately 2-4 weeks from the date your registration was issued.
  • How long is my registration valid?
    Upon approval of your application file and payment of the initial registration fee, your registration will be issued and will be valid for a full 24-month period.
  • How much is the renewal fee?
    The renewal fee is $150.
  • What is the process if I have already been issued a registration and I want to upgrade my registration because I have completed school?
    You must submit a new registration application and a new application fee, along with your current basic life support certificate. It is not necessary to resubmit your fingerprints.

    If you are upgrading your registration from a trainee to a technician, you must submit a copy of your transcript and certificate of completion from an approved Polysomnographic education program.

    If you are upgrading your registration from a technician to a technologist, you must submit your credentials as a Polysomnographic Technologist issued by the Board of Registered Polysomnographic Technologists (BRPT).

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How Long Does it Take to Get a Registration?

  • What are the time frames for getting a registration?
    Please allow up to 30 days for review of your registration application.
  • Can I pay an extra fee to have my application expedited?
    The Board reviews applications in the order in which they are received. No options are available to expedite the review of your application. When deciding when to apply, please allow sufficient time for all your documents to be received and reviewed by the Board.
  • What constitutes a “submitted application?”
    An application is considered “submitted” when the Board has received:
    1. All applicable fees;
    2. A complete Application Form; and
    3. Fingerprints.
  • How can I find out if the Board has received or reviewed my documents?
    Upon initial review of your application you will be notified of any deficient items. Following initial review please allow 2 weeks to process additional documents submitted before contacting the Board.
  • How will I know if there are missing documents or other issues with my application?
    You will be notified via letter or email if there are any missing documents or other issues with your application.
  • What are the benefits of submitting my application online?
    Submitting an application online allows you to pay the fee with a credit card.

    Please note that you must have an SSN or ITIN to create an online account through BreEZe, the Department of Consumer Affairs online license system. If you do not have an SSN or ITIN, you will be required to submit your application by mail.
  • If I apply online, do I still have to mail in a signed and notarized copy of my application with my picture?
    Yes; if you submit your application online, you must still mail in the Applicant Declaration, Signature & Notary page of the registration application (page 4), with your photo attached, to the Board.
  • What if I move or change my name after I have submitted my application?
    If you move after you have submitted your application, you must submit an Applicant Address Change Request Form. This form can be faxed or mailed to the Board.

    If you change your name after you have submitted an application, you must submit a signed Notification of Name Change form, along with a photocopy or electronic copy of a current government-issued photographic identification (e.g., driver license, alien registration, passport, etc.) and one of the following legal documents as proof of the name change:
    • Marriage Certificate;
    • Dissolution of marriage (divorce); or
    • Certified Court Order.
    The form and supporting documents must be mailed to the Board.
  • Can I call or email my analyst if I have questions or want to check on my application’s status?
    You may call or email your analyst, however, you may not receive a response for several days while the analyst researches your question. Please be patient and do not leave multiple messages regarding the same issue. In addition, please note that the Board’s analysts have a heavy application load and each call or email takes away from time available to review applications and documents. You will be notified if there are any missing documents or issues with your application.
  • How long do I have to complete the application process?
    You have one year from the date your application was received by the Board to complete the requirements for registration. Applications that are incomplete after one year are considered abandoned and a new application and new fees must be submitted.

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Questions Regarding Fingerprints

  • Do I have to get fingerprinted?
    Yes. In California, the process is completed using Live Scan, which is an electronic fingerprinting process. To use Live Scan, take the preprinted Live Scan form to a scanning site. In addition to the $49 processing fee, the scanning site may charge a "rolling fee". All required fees must be paid at the time of service. Once the scanning process is complete, the Live Scan operator will give you parts 2 and 3 of the form. It is your responsibility to send the Board a copy of the form along with your application.

    Your prints will be sent to both the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI) to search for any criminal history. Out-of-state applicants can submit the traditional paper fingerprint cards or come to California to use Live Scan.
  • I don’t live in California; how can I get paper fingerprint cards?
    If you live out of state, once you have submitted your application and fees, the Board will automatically send fingerprint cards to you. If you have already submitted your fees and application but have not yet received the fingerprint cards, you may contact the Board’s Consumer Information Unit at 1-800-633-2322 to request that they be mailed to you.

    If you submit paper fingerprint cards to the Board, you must also include a $49 processing fee (payable to the Board).
  • I already have been fingerprinted previously; can the Medical Board access those prints?
    No. Federal law allows a criminal records report to be released only to the agency that requested it. You will need to undergo the fingerprinting and criminal history check process again specifically for the Medical Board. Exception: If you are upgrading from a trainee to a technician or a technician to a technologist you do not have to be fingerprinted again.

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Questions About Criminal Convictions

  • Must I disclose all criminal convictions, even minor offenses?

    As a result of changes to Business and Professions Code (BPC) section 480 effective July 1, 2020, the Medical Board of California (Board) no longer requires prior criminal record history from applicants. Any criminal record will be discovered upon receipt of fingerprint results, at which time, the Board will request the applicant to voluntarily provide evidence of rehabilitation and further explanation of the events.

    Please note that the Board is notified of all criminal record history, including convictions that have been dismissed or expunged. The Board may not deny a license or registration on the basis of a conviction that has been dismissed pursuant to Penal Code sections 1203.4, 1203.4a, 1203.41, 1203.42, or 1203.425, or a comparable dismissal or expungement.

  • How might a criminal conviction affect my application for registration?

    The Board is unable to provide legal advice to applicants or their representatives. However, every situation is unique and is addressed on an individual basis. The Board reviews each conviction based not only on the conviction itself in relation to the statutes, but also on the underlying issues that led to the conviction.

    The Board may also learn of new charges by the Department of Justice as a result of the fingerprint process.

    A conviction that does not, at first glance, appear to be substantially related to the qualifications, functions or duties of a registrant, may, under closer scrutiny, be revealed otherwise (e.g.; reckless driving, DUIs, and sex crimes). All information related to an applicant's criminal history is considered. The specific conviction; when it occurred; the circumstances surrounding the conviction; the number of convictions; compliance with the court's terms and conditions; and rehabilitation are all factors considered when determining an applicant's eligibility for registration.

    The Board has three options relative to registration: issue a registration; deny a registration; or issue a probationary registration. These actions must be substantiated by appropriate evidence.

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Who Can Supervise Polysomnographic Registrants?

Physicians and surgeons who supervise registrants must hold a valid California license and either:

  1. Possess a current certification or subspecialty certification or is eligible for such a certification in sleep medicine by a member board of the American Board of Medical Specialties (AMBS) or the American Board of Sleep Medicine (ABSM); or
  2. Hold active staff membership at a sleep center or laboratory accredited by the American Academy of Sleep Medicine or by the Joint Commission.

The supervising physician cannot supervise more than eight (8) polysomnographic technologists at any one time. Moreover, the supervising physician cannot supervise more than a total of eight (8) polysomnographic technicians and/or trainees at any one time. If a supervising physician is not physically present on the premises, a supervising polysomnographic technologist or other licensed healthcare professional (registered nurse, physician assistant or respiratory care practitioner who possesses a current California license) must be physically present on the premises and available to the polysomnographic technician and/or trainee.

A supervising polysomnographic technologist and his or her supervising physician must establish written guidelines for the adequate supervision by the technologist of the polysomnographic technicians and trainees. This requirement may be satisfied by the supervising physician adopting protocols for some or all of the tasks performed by the technicians and trainees. The protocols must be signed and dated by the supervising physician and the polysomnographic technologist. The delegation of procedures to a registrant or other licensed health care professional does not relieve the supervising physician of primary continued responsibility for the welfare of the patient.

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